AERA Platform / Finance & Planning
Finance & Planning Suite

Project Cost Ledger

Full project cost accounting for the CFO. WBS-based cost tracking, Earned Value Management with CPI/SPI indicators, time and materials logging, IFRS 15 revenue cross-link, and real-time profitability analysis — giving you complete visibility into every project's financial performance.

aera.cloud/finance/project-cost-ledger/dashboard
A Project Cost Ledger — Portfolio Dashboard FY 2026 + Project Active projects 18 € 24.8M total budget Revenue recognized € 16.2M YTD · IFRS 15 linked Total costs incurred € 12.8M 52% of total budget Portfolio margin 21.0% Budget: 22.5% EVM health CPI 1.04 SPI 0.92 Slightly under schedule Project profitability — actual vs budget margin Meridian SaaS 28.4% Bgt: 26% DataFlow migration 24.2% Bgt: 22% Acme ERP rollout 20.1% Bgt: 21% TechVerde consulting 16.8% Bgt: 20% Bank regulatory 12.3% Bgt: 18% IoT platform 4.8% Bgt: 15% Actual margin Budget margin Portfolio P&L summary Revenue: € 16.2M · Costs: € 12.8M · Gross margin: € 3.4M (21.0%) · EAC margin: 20.2% Earned Value — Acme ERP rollout € thousands · 12 months 0 500 1,000 1,500 2,000 Jan Mar May Jul Sep Nov Today EV: € 1,240K AC: € 1,190K CPI: 1.04 SPI: 0.92 EAC: € 1,980K VAC: -€ 30K PV (Planned) EV (Earned) AC (Actual)
Project economics under complete control
From WBS design through cost tracking to profitability analysis, AERA gives your finance team full visibility into every project's financial performance.
WBS structure

Work breakdown structure with cost allocation

Define multi-level WBS structures for each project. Allocate budgets at any level — phase, deliverable, work package. Track actual costs rolling up from time entries, purchase orders, and expense claims. Real-time budget vs actual at every node.

  • Multi-level WBS (project → phase → deliverable → work package)
  • Budget allocation at any WBS level with top-down/bottom-up
  • Cost center mapping for indirect cost allocation
  • Budget vs actual vs forecast at every node
WBS cost breakdown — Acme ERP rollout Budget: € 2,050K € 820K 1.0 Implementation Actual: € 610K · 74% consumed 3 deliverables · 8 work packages € 480K 2.0 Customization Actual: € 320K · 67% consumed 2 deliverables · 6 work packages € 340K 3.0 Testing Actual: € 180K 53% consumed € 260K 4.0 Go-live Actual: € 40K 15% consumed € 150K 5.0 PM & Overhead Actual: € 110K 73% consumed Total project Budget: € 2,050K · Actual: € 1,260K · Committed: € 180K · Available: € 610K 61% spent + 9% committed = 70% utilized
Earned value

Earned Value Management with CPI, SPI, and forecasts

Full PMI-standard Earned Value Management. Track Planned Value, Earned Value, and Actual Cost over time. Derive CPI (cost efficiency), SPI (schedule efficiency), EAC (estimate at completion), ETC (estimate to complete), and VAC (variance at completion) — all updated in real time.

  • S-curve visualization: PV, EV, AC with projection lines
  • CPI and SPI calculation at project and WBS level
  • EAC/ETC forecasting using cumulative CPI method
  • Schedule variance (SV) and cost variance (CV) drill-down
EVM indicators — Acme ERP rollout CPI 1.04 Under budget SPI 0.92 Behind schedule EAC € 1,980K BAC: € 2,050K VAC +€ 70K Favorable Variance analysis by WBS phase WBS phase PV EV AC CV SV 1.0 Implementation 680K 650K 610K +40K -30K 2.0 Customization 380K 340K 320K +20K -40K 3.0 Testing 240K 180K 180K 0 -60K Total project 1,340K 1,240K 1,190K +50K -100K
Time & materials

Time and materials tracking with rate management

Log hours by person, role, and WBS element. Define billing rates and internal cost rates per role. Track materials and third-party expenses against the project. Automatic cost calculation with overtime rules and multi-currency support.

  • Timesheet entry by WBS element with approval workflow
  • Role-based cost and billing rate cards
  • Materials and third-party expense tracking
  • Utilization analysis by person and team
Cost composition — Acme ERP by month 0 €80K €160K €240K Jan Feb Mar Apr May Jun Jul Aug Sep Labor (68%) Subcontractors (22%) Materials & expenses (10%) Forecast
IFRS 15 link

Revenue recognition integration with IFRS 15

Every project links to its IFRS 15 contract. The cost-to-cost input method feeds directly from the Project Cost Ledger, ensuring revenue recognition reflects actual project progress. When costs change, revenue is automatically recalculated with cumulative catch-up adjustments.

  • Automatic % of completion from cost-to-cost method
  • Revenue recognized = % complete × total transaction price
  • Cumulative catch-up when estimate-at-completion changes
  • Onerous contract test (IFRS 15.89) when EAC exceeds price
IFRS 15 revenue bridge — Acme ERP Cost ledger data Costs incurred € 1,190K EAC (total est. cost) € 1,980K % complete 60.1% Input method: cost-to-cost Revenue recognition Transaction price € 2,500K × % complete 60.1% Revenue to date € 1,503K IFRS 15 contract: CTR-2026-012 Margin 21% € 313K On target Revenue movement — current period Revenue recognized prior periods € 1,210,000 Progress this period (+8.2pp) € 205,000 EAC adjustment (catch-up) € 88,000 Revenue recognized to date € 1,503,000
Profitability

Real-time project profitability analysis

See the P&L of every project at a glance. Revenue, direct costs (labor, subcontractors, materials), allocated overhead, gross margin, and net margin — with heat-map indicators showing which projects are healthy, stressed, or loss-making. Drill down to any WBS element.

  • Full project P&L: revenue, direct costs, overhead, margin
  • Traffic light indicators based on margin thresholds
  • Period-over-period margin trend analysis
  • Forecast margin based on EAC vs remaining revenue
Project profitability — all active projects Export Excel Project Revenue Costs Margin Margin % Trend Meridian SaaS € 5,200K € 3,724K € 1,476K 28.4% DataFlow migration € 3,800K € 2,880K € 920K 24.2% Acme ERP rollout € 2,500K € 1,980K € 520K 20.8% TechVerde consulting € 1,800K € 1,498K € 302K 16.8% Bank regulatory € 1,500K € 1,316K € 184K 12.3% IoT platform € 1,400K € 1,333K € 67K 4.8% ↓↓ Portfolio total € 16,200K € 12,731K € 3,469K 21.4% Attention: IoT platform Margin 4.8% vs budget 15% — CPI 0.78 — risk of onerous contract (IFRS 15.89). Review EAC.
See it in action
A walkthrough of the Project Cost Ledger — from WBS setup through EVM tracking to IFRS 15 revenue recognition and profitability analysis.
Video coming soon
18
Active projects
€ 24.8M
Total budget managed
EVM
CPI / SPI tracking
IFRS 15
Revenue integration
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